The goal of Ball State's employee vaccination incentive program is to substantially increase the number of fully vaccinated people who are teaching, working, learning, socializing, and living on our campus. Below are vaccine incentive details and frequently asked questions for both students and employees at Ball State.

Students

Students

Students who have received their COVID-19 vaccination and completed the COVID-19 Vaccine Completion Form are eligible for an incentive.

COVID-19 Vaccine Completion Form

You can watch drawings live each Wednesday at noon by visiting bsu.edu/live. Winners will also be notified via their Ball State email accounts.

Each Wednesday, beginning July 14, 2021 through September 8, 2021, eight eligible vaccinated students per week will randomly be selected to receive:

  • 2 winners- $100 bookstore voucher
  • 2 winners- $100 Tech Store voucher
  • 2 winners- Commuter, Residence Hall, or Stadium Parking Permit
  • 2 winners- $100 in dining cash

Additionally, for the drawing on Wednesday, July 28, 2021 we will offer four more one-time incentives in addition to those listed above that include the following for eligible vaccinated students:

  • 1 winner- Two tickets to join President Mearns in the suite for a Ball State football game
  • 1 winner- Two VIP seats for a Ball State Athletics sport of your choice for the entire season
  • 1 winner- Two Functional Fitness class vouchers
  • 1 winner- Two Rec Fit class vouchers

On Wednesday, August 18, 2021, we will offer three more one-time incentives in addition to the weekly incentives for three eligible vaccinated students.

  • 1 winner- Two tickets for Student Concert of choice and two t-shirts
  • 1 winner- Two tickets to The Price Is Right at Emens Auditorium
  • 1 winner- Two tickets to Crowder at Emens Auditorium

On Wednesday, September 8, 2021, we will offer eight more one-time incentives in addition to the weekly incentives for eligible vaccinated students.

  • 5 winners- $500 Tech Store Vouchers
  • 1 winner- Name a tree on campus (Plaque on a tree named in honor of a student)
  • 1 winner- Residence Hall Double Room (air conditioned, semi-private bathroom)
  • 1 winner- 21 meals per week Dining Plan or Any 10 meals per week plan $100 Dining Plus for the year

In order to be considered for the voluntary incentive, please complete the form and verify that you are fully vaccinated. 

Frequently Asked Questions

Find answers to frequently asked questions regarding the COVID-19 vaccination incentives.

You can watch our drawings each Wednesday at noon by visiting bsu.edu/live. Winners will also be notified via their Ball State e-mail accounts.
Names will be drawn for specific incentives.

People are considered fully vaccinated:

  • 2 weeks after their second dose in a 2-dose series, such as the Pfizer or Moderna vaccines; or
  • 2 weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine.

The forms will be reviewed by Contact Tracers. The Contact Tracers are trained on COVID-19 protocols and medical confidentiality standards.

Employees

Eligible employees who have received their COVID-19 vaccination are eligible for an incentive of either a one-time, $100 reduction on their health care premium or four (4) hours of paid time off (to be used by December 31, 2021). To qualify, employees must be vaccinated against COVID-19 no later than August 1, 2021, so that you are fully vaccinated prior to the beginning of the fall semester. Temporary, casual, and student employees (including graduate assistants) are not eligible to participate in the program.

COVID-19 Vaccine Completion Form

In addition, beginning June 23 through August 4, 2021, four employees per week will randomly be selected to receive:

  • One $100 bookstore voucher
  • One $100 Tech Store voucher
  • One $100 general parking permit
  • $100 in dining cash

Additionally, for the drawing on July 7, 2021 we will offer three more one-time incentives in addition to those listed above that include the following for vaccinated employees:

  • One all-access parking permit (valued at $650)
  • One garage parking permit (valued at $469)
  • A culinary class with Jason Reynolds, assistant director for University Catering

On August 4, 2021, we will offer three more one-time incentives in addition to those listed above for three vaccinated employees who will each win $500 in Tech Store vouchers.

Employees who participate in the University’s health care plan, but elect the paid time off option (to be used by December 31, 2021), will be required to use all accrued vacation/PTO and sick leave balances prior to using the four (4) hours of incentive time off. In addition, the time must be used by December 31, 2021, or it will be forfeited.

If you and your spouse are both employed by Ball State University and both enrolled in the same family coverage under a BSU health plan, then the spouse enrolled as primary can make a special marriage election to receive a $100 health care premium deduction for each vaccinated spouse, if both spouses are in benefits-eligible positions and the spouse not holding the health plan consents.

In order to apply for the voluntary incentive, please complete the form and verify that you are fully vaccinated. The form must be submitted no later than August 31, 2021.

Frequently Asked Questions

Find answers to frequently asked questions regarding the COVID-19 vaccination incentives.

Employees who are selected for an additional incentive will not be included in the pool for subsequent drawings.
Employees approved by close of business Tuesday will be included in the drawing on Wednesday.
You can watch our drawings each Wednesday at noon by visiting bsu.edu/live. Winners will also be notified via their Ball State e-mail accounts.
Names will be drawn for specific incentives.

People are considered fully vaccinated:

  • 2 weeks after their second dose in a 2-dose series, such as the Pfizer or Moderna vaccines; or
  • 2 weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine.

Internal Revenue Service (IRS) rules that govern this election specify that the PTO hours elected may only be used during the plan year to which the election relates (in this case, the plan year ending December 31, 2021) and may not be carried forward into the next plan year. In applying this rule, the IRS treats all non-elective paid time off (vacation/PTO and sick) as being used prior to the elective paid time off. This rule does not apply to employees who do not participate in the University's health care plan because they do not have an election between the two incentive options.

Because you do not participate in the University’s health care plan, you are not required to use all your accrued vacation/PTO and sick leave before using the incentive hours. However, you will still be required to use the incentive hours by December 31, 2021. Unused incentive hours will be forfeited at the end of the year.

10-month employees pay their health care premiums during the academic year. The incentive would be applicable in the September check when health care premium contributions are paid.

The premium will be applied to one paycheck only. If there are remaining funds after the health care premium reduction is applied, you will be credited the remaining amount on your paycheck as regular taxable wages.

If you and your spouse (both Ball State employees) are enrolled in the same family coverage under a University health plan, then the employee enrolled as primary (your spouse) can make a special marriage election to receive a $200 health care premium reduction, with spousal consent. Both employees must hold benefits-eligible positions and be vaccinated to select this option.

The University will verify all the information in your form. If the incentive is approved, you will receive a notification email and Payroll will process your incentive on the last pay date of the month as applicable.

Forms must be submitted by August 31, 2021.

The intent of the incentive program is to encourage employees to be fully vaccinated prior to the beginning of academic year meetings in August. For this reason, you must receive your second dose of a 2-dose series vaccine, or your single dose of 1-dose series vaccine, by August 1, 2021, in order to be eligible for the incentive. You will be eligible as of the date you are considered "fully vaccinated" (i.e., 2 weeks later). If you have not completed your required vaccine doses by August 1, you are not eligible for the incentive.

The forms will be reviewed by Contact Tracers. The Contact Tracers are trained on COVID-19 protocols and medical confidentiality standards. The forms will not be shared with your department.

The University has created a special leave bank, Incentive Time Off, and we will place the hours in that bank. The banked hours will be viewable in your Kronos record.

Questions?

If you have questions regarding the incentive plan, please contact Human Resources at 765-285-1834 or humanresources@bsu.edu.