University Cash and Investment Management assists in the safeguarding, forecasting, and the investing of University funds. Cash and Investment Management works to ensure the University has adequate liquidity for operational needs, the preservation of principal in University investments, provides policies and procedures for cash management which emphasize safety, security, and assists in enforcing compliance. Cash and Investment Management provides training and consultation to University personnel for any University related cash handling practices.
UNIVERSITY FUNDS INVESTMENT POLICY STATEMENT (PDF)
Cash Handling Procedures (PDF)
If you need a cash receipt log to aid in managing your cash deposits the following template is a great tool that can help to assure all receipts are accounted for and deposited timely at the bank.
CASH RECEIPTS LOG - TEMPLATE (DOWNLOAD)
The following links are resources that impact cash processing and are provided for your benefit.
Retiree Health and Life
The University holds two Trusts for the purpose of funding post-employment benefits. They are the Ball State University Health Care Plan Trust, a Voluntary Employee Benefits (VEBA) Trust, created in 1988, which is intended to fund post-employment health care plans, and the Ball State University OPEB 115 Trust, an IRS Section 115 Trust, created in 2014 as a replacement for the Ball State University Life Insurance Continuance Fund (LICF) that was established in fiscal year 1979-1980 and was intended to fund post-employment life insurance.
Ball State Board of Trustees is trustee of these post-employment Trusts. In addition, U.S. Bank National Association is named as custodian and directed trustee of both Trusts. An Investment Committee oversees the investments in the Trusts, with the assistance of an investment consultant. The Investment Committee includes two members of the University Board of Trustees.
Beginning with the fiscal year ended June 30, 2021, and in accordance with GASB Statement No.84, Fiduciary Activities, the University included the financial statements of the fiduciary funds that hold the assets for the University's OPEB plans in the University's Annual Financial Report. Including the trust financial statements along with the extensive disclosures of the OPEB plans in the University's Annual Financial Report has rendered the separate financial statements for the Retiree Health and Life Insurance Plans (OPEB plans), redundant and were therefore discontinued. Please refer to the University's Annual Report for information related to the OPEB plans and trusts.