Volunteering Stories and Opportunities
Volunteer Opportunities!
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Are you looking for ways to get involved in your community? Try one of these local volunteer opportunities: Motivate Our Minds Motivate Our Minds is a …

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Ball State’s 2024 Day of Action had record turnout!
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It’s hard to belive it has already been a week since the 2024 Heart of Indiana United Way Day of Action. And what a day (Sept. 6) it was! Accord …

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In keeping with Ball State University policy, Ball State employees may volunteer for a governmental entity or a 501(3) not-for-profit organization at the sole discretion and with prior approval of the employee’s supervisor.

Employees who wish to volunteer on university time must obtain written pre-approval from their supervisor, keep a record of the time spent volunteering, and use the pay code “Volunteer Pay” in Kronos.  See below for more details.

Frequently Asked Questions

Supervisors are encouraged to allow employees to participate. However, the supervisor must ensure that there is appropriate staffing to meet the needs of the organization.

Non-Exempt (hourly)

If you are non-exempt (hourly paid), clock out for the time that you are volunteering (this includes travel time). You or your supervisor will add the hours using the pay code “Volunteer Pay” in UKG. This process mirrors how you handle other paid time off such as sick, vacation, PTO, etc.

For example, if Mary is volunteering from 9:00 am to 11:00 am and leaves at 8:30 am and returns at 11:30 am, she would clock out at 8:30 am, clock back in at 11:30 am, and then add 3 hours of “Volunteer Pay” in UKG.

Exempt (Salaried)

If you are exempt (salaried), the hours spent volunteering should also be coded as “Volunteer Pay” in UKG. Unlike sick and vacation that are reported in half and full-day increments, “Volunteer Pay” is entered in increments of 15 minutes.

For example, if Mary spends 2.5 hours performing volunteer work, she would add a line in UKG with 2.5 hours of “Volunteer Pay”.

Please keep a copy of your employee’s request to volunteer along with your approval of the request. If your employee submitted a paper UKG Adjustment Form, please keep this document for three years.

For additional information regarding Ball State University record-keeping policies, please contact Kate Stoss in Human Resources.

In general, managers should only approve requests for University sponsored events such as the Angels for Life Blood Drive, United Way Day of Action and Muncie Community Schools opportunities listed on our website.  If an employee requests to volunteer for a non-University sponsored event, managers should carefully consider how the activity will positively impact the Muncie community.

Ongoing Local volunteer opportunities
Organization Description Sign-up
Avondale Church Thursday Night Meals Food prep and serving Website
Classroom Connections
 Support our mission to provide essential classroom tools to under-served teachers and students to ensure teachers can teach and learners can learn. Website
Cornerstone Center for the Arts
 Event helper, administrative work, building cleaning/maintenance, classroom assistance Website
Delaware County CASA Program
 Court Appointed Special Advocates for Children - requires 30 hours of training Website
Habitat for Humanity
 Multiple building opportunities for individuals and groups Website
Heart of Indiana United Way
 Volunteer opportunities determined via a one-on-one meeting to determine your strengths/interests (reading with children, leading financial literacy classes, checking in on seniors, etc.) Website
Inside Out Community Development
 Community empowerment kitchen, food rescue or delivery driver InsideOutMuncie.com | FreshDirections.net
LifeStream Services Volunteer Concierge Program Match with older adults in need of a friendly visit or task assistance; Administrative Tasks, AngelWish, Safety Solutions, Special Events Meal Delivery, Wellness, Senior Medicare Patrol, Creating Crafts/Gifts, Yard Clean Up, Senior Cafes, Friendly Caller, Virtual Opportunities, Senior Safety Net/Gleaners Website
Muncie Civic Theatre
 Backstage, prop, and/or costuming, work with Youth or Barrier-Free Education programs, concessions, & ushering Website
Muncie Community Schools
 Reading programs, clubs, after-school programs, & coaching athletic programs Website
Muncie Delaware Clean and Beautiful
 White River cleanup
 Website
Recovery Cafe Muncie
 Serve as a café companion or teach a class/workshop with our members Website
Ross Community Center
 Sports, community outreach & events, and education Website
Second Harvest Food Bank
 Helping in the warehouse and at tailgates
 Website
Second Harvest Neighborhood Van
 Partnership to serve neighborhoods that lack grocery stores
 Website
Soup Kitchen of Muncie
 Cooking, greeting guests, cleaning dining room, & picking up food donations Website
Whitely Community Council Food Pantry
 Sorting & packing pantry items
Website

Questions?

Contact oce@bsu.edu or 765-285-2773.