Workday is live!

Access Workday

Workday officially launched on July 1, marking a major milestone in our transition to a more modern, efficient system. Below are the resources you can utilize to ensure your smooth transition to the Workday system: 

Quick Reference Guides

Quick Reference Guides (QRGs) are step-by-step guides on how to do the most common processes in the Workday system. The following QRGs are live and available for use:

Below are additional resources for hiring and recruitment of employees:

Workday System Replacements

Workday has and will be replacing several of our university systems. Below is the list of systems and timeline for replacement.

Effective July 1, 2025:

  • Banner - HR
  • Banner - Payroll
  • Banner - EPAFs
  • SSB - Employee
  • PeopleAdmin and HR-TMS
  • Benefit Focus
  • Performance Evaluations
  • Cardinal Career Link (Student Employment)
  • FWS Argos Dashboard (Student Employment)
  • Hiring Compliance Form (Student Employment)
  • Graduate Assistant Hiring Process

Launching January 2026

  • UKG Timekeeping
  • Learning and Development 

Requesting Access to Workday

If you’re missing access to perform certain tasks in Workday, please use the following form to request additional access: Workday Access Request Form

  • If you are a departmental Admin, please list the specific functions within Workday that you need to access.          
  • Please do not select Proxy Access, this is not available to all users. 

  • What is Workday?

    Workday is Ball State’s new integrated Human Resources Information System encompassing employee records, recruitment, compensation management, payroll operations, and benefits.  Workday will replace the Banner Human Resources module and many systems that augment Banner in some way and address areas that Banner does not, resulting in a more user-friendly experience.  

    Workday will replace many systems that augment Banner in some way and address areas that Banner does not, resulting in more user-friendly processes. Workday will provide employees with new processes for the following:

    • Benefit enrollment
    • Performance management
    • Requests normally handled through EPAFs
    • Hiring and onboarding of employees (replacing TMS/People Admin)
    • Hiring student employees and graduate assistants
    • Employee Access to personal data (pay stubs, emergency contact updates, tax records, etc.)

    With Workday, all Ball State employees have something to look forward to. There will be automatic notification triggers for tasks, events, and approvals. Managers will gain new insight into processes so they know when and where things get stuck. When working with People and Culture (formerly Human Resources), employees will notice that Workday has eliminated many paper forms and streamlined processes. Onboarding will now feature automated dashboards and online forms. The Workday Implementation project will take one year to complete. The first phase addresses human resources, benefits, and payroll operations. It will be implemented in the beginning of July 2025. View Full Timeline.

    For questions, please reach out to Workday@bsu.edu. 

  • What is Workday?
    • Workday is a human resource, benefits, payroll, and student information system that will modernize and standardize how Ball State delivers key services to our campus community.
  • What are the benefits of Workday?
    • Workday’s intuitive interface provides fast access to common work functions, and is accessible across desktop, mobile, and tablet devices—anytime and anywhere. When you’re not in Workday, notifications will alert you when you need to log in and take action.
  • How will I use Workday?
    • To update your personal information: Your home address, phone numbers, emergency contacts, etc.
    • To enroll in and/or update benefits: Manage annual open enrollment elections, and update dependents and beneficiaries.
    • To access paystubs, tax documents, and direct deposit: View past and current pay stubs, withholding, and tax documents. Update your direct deposit information.
    • To access performance reviews: Access your performance evaluations and work with your supervisor to set goals.
    • To access interactive Org charts: Easily view your organizational chart, your management chain, and organizations to which you belong.
  • What should I know about training? When will I be trained?
    • Please review the Training Plan tab for a timeline for training. More details about training modality will be discussed in the monthly Change Network Meetings.

Upcoming Training Sessions:

For more upcoming training sessions, check out the Learning and Development Calendar.

Workday Team Members

Ball State has partnered with a third-party integrator, Alchemy, to implement Workday. The project team consists of subject-matter experts in People and Culture, Student Affairs, and Information Technology. Below are the core individuals currently on the team:

Project Manager: Stephanie Johnson
Project Manager: Laura Means
Senior Executive Director of People and Culture Services: Kate Stoss
Director of Payroll Operations: Megan Bryant
Director of Employee Benefits: Angie Gregory
Assistant Director of Organizational Development and Learning: Charity Coffman