Administrative Resources

                                                                                                                                                                      Contact a Grant Manager

Agreement Templates for Working with Independent Contractors

Certification Process

A certification/credential process in research administration for administrative will be coming soon!

Udemy Training Library

  • SPA 101
  • SPA & JAGGAER
  • SPA & SmartData
  • Reporting & Reconciliation
  • RIA Accounts Overview
  • The Comment Section

We know that questions will arise during the administration of a grant. Feel free to reach out to your Grant Manager, but we've also compiled a list of questions we have commonly received from administrative staff below.

Administrative FAQ List (.docx)

Argos Report Simple Guide (PDF)

Cayuse Guide for Administrators and Proxies (PDF)

Independent Contractor procedures for Administrative Staff (.docx)

JP Morgan Smart Data Instructions (.docx)

Procedure for Research Subject Incentives (.docx)

JAGGAER Purchasing Guide (PDF)

Procedures for Tango Cards (download)

The FOAPAL is the information that you’ll need if you want to charge expenses to the grant. Here’s how we use the F O A P A and L in the FOAPAL for grants. 

  • F: The Fund code will be a unique number associated with your grant, and it will begin with 2.  

  • O: The Organization code will be your department’s number 

  • A: The Account code represents each specific expense (i.e. Supplies, Supplemental Compensation, etc.). PIs are making decisions about expenses to incur on the FOAPAL in order to execute the project. Grant Managers can advise about choosing account codes to facilitate reporting. 

  • P: The Program Code denotes the TYPE of project it is. Grants are almost always one of these three program codes 

  • 2001 Instruction 

  • 2002 Research 

  • 2003 Public Service 

  • A: The Activity Code is not always used, but it can be set up to aid in the tracking of multiple expenditures/projects on one fund code. Most grants don’t utilize activity codes, but if yours does, please make sure to enter it any time you’re entering FOAP information. 

  • L: The L is not used in sponsored projects.