Administration Policy for Sponsored Projects
Definition of a "sponsored project", procedures to process external funding, and explanations of sponsors and activity types.

Ball State University Centers and Institutes Policy
Defines centers and institutes at BSU and outlines procedures to establish both.

Ball State University Policy on Principal Investigator Responsibilities
Agreement document defining responsibilities of investigators and Sponsored Projects Staff. 

Contingency Spending Policy
Once a notice of funding is received, spending can begin in advance of the execution of the agreement.

Cost Sharing on Sponsored Projects Guidance
Addresses the University’s share of costs in conducting a grant or contract that is not supported by the sponsor.

Deficit Balance Policy
Addresses how BSU treats deficit balances in sponsored projects fund codes after all project deliverables have been met and the project period has ended. 

Effort Policies including: Certifying Effort and Compensation for Effort on Sponsored Projects
Requirements, procedures, budgeting guidance, and supplemental compensation limits for effort by faculty members and professional personnel on sponsored projects.

External Proposal Submission Policy
Outlines required procedures and timelines for developing a proposal with SPA in preparation to submit to an external sponsor. 

Indirect Cost Recovery and Distribution Policy
Policy on indirect costs recovery and distribution for sponsored projects.

Intellectual Property Policy
Addresses the ownership, distribution, and commercial development of technology developed by Ball State University faculty, staff, and students.

Journal Vouchers, Labor Corrections, and Cost Transfers on Sponsored Projects Policy
Policy on moving expenses from a sponsored project to a department and vice versa.

Recognized Incentive Activity (RIA) Account Use Policy
This policy outlines the appropriate use of RIA funds and the procedures of the RIA program.

Residual Funds on Sponsored Projects Policy
In some cases, the project might have residual funds remaining after all project deliverables have been met. This policy addresses how BSU treats those remaining funds.

Service Contracts Policy (Including Indirect Cost Recovery & Distribution and Fiscal Administration)
This policy outlines the appropriate rates for indirect costs on service contracts, recovery and distribution of indirect costs on service contracts, and provisions for service contracts to be fiscally administered by Units.

Sponsored Projects Personnel Definitions
This document is intended to clarify the roles of the Principal Investigator (PI), Co-Investigator(s) (co-PI), and Key Personnel.

Sponsored Projects Purchasing Policy
This policy is intended to ensure that Ball State resources are used properly in purchasing activities and that purchasing activities meet regulatory requirements.

Sponsored Projects Records Retention Policy
Addresses maintenance of necessary documents to ensure records that are no longer needed are removed and/or destroyed.


Additional policies that may have an impact on externally funded projects but are not under the oversight of SPA, such as human subjects and University travel – domestic or international, may be found in PolicyTech or on the appropriate University office websites.