Ball State Student Activity Fees provide financial support for co-curricular engagement opportunities for all students.

Portions of the Student Organization Fund (SOF) are made available to recognized student organizations in accordance with the fund’s policy.

Funds may be used for activities, programs, resources, services, or events that enhance the cultural, recreational, social, and/or intellectual life of the University.

Funds will be awarded in a viewpoint-neutral manner through the allocation process.

Any recognized student organization that wants to plan activities, programs, resource, services, and events using the fund may submit a request.

Policy

Student Organizations are strongly encouraged to review the Student Organization Fund Allocation Policy before submitting a Student Activities Budget Request Form.

Read Policy (PDF)

Funding Periods

Student organizations are eligible to submit funding requests at various points through the year.

Deadlines

  • budget request form and application form – submission deadline will be posted by August 2026.
  • notification of student organization fund allocation committee decision – date TBD
  • funding decision appeal – date TBD

Budget Request Form Template

As part of the process, student organizations need to submit a budget request for anticipated programs and project expenses.

You must use our Budget Request Form template to document anticipated programs and project expenses. The Student Organization Fund Allocation Committee will only review requests that use the required template in Excel format. Download the template below and save it to your computer in Excel format. After you complete the Budget Request Form template with your organization's activity information, you will upload the completed budget template in Excel format to the Student Activities Application Form in the next section.

Notes for both Mac and PC users to successfully download the Budget Request Form Template in Excel format:

  1. Click on the link in the red box below (once the link has been activated) to open the Budget Request Form Template.
  2. Go to FILE, CREATE A COPY, then DOWNLOAD A COPY. Save the Budget Request Form Template as an Excel Workbook with your organization's name before you begin typing on the Excel document.
  3. DO NOT go to FILE, EXPORT when trying to download the Budget Request Form Template.

 THE EXCEL BUDGET REQUEST FORM TEMPLATE WILL BE POSTED IN AUGUST 2026 AND THE LINK WILL BE ADDED HERE.

 

How to Submit

The Student Activities Application Form must be completed using the link below, and it is to the application form that you will upload the organization's Budget Request Form. Completed budget requests forms will only be accepted by uploading them to the application form below. The Student Organization Fund Allocation Committee will only review application forms and budget request forms for the Fall Funding Round after the Fall application deadline.

THE FALL 2026 APPLICATION SUBMISSION DEADLINE WILL BE POSTED IN AUGUST 2026 AND THE APPLICATION LINK WILL BE ADDED HERE.

Deadlines

  • budget request form and application form – submission deadline will be posted by August 2026
  • notification of student organization fund allocation committee decision – date TBD
  • funding decision appeal – date TBD

Budget Request Form Template

As part of the process, student organizations need to submit a budget request for anticipated programs and project expenses.

You must use our Budget Request Form template to document anticipated programs and project expenses. The Student Organization Fund Allocation Committee will only review requests that use the required template in Excel format. Download the template below and save it to your computer in Excel format. After you complete the Budget Request Form template with your organization's activity information, you will upload the completed budget template in Excel format to the Student Activities Application Form in the next section.

Notes for both Mac and PC users to successfully download the Budget Request Form Template in Excel format:

  1. Click on the link in the red box below (once the link has been activated) to open the Budget Request Form Template.
  2. Go to FILE, CREATE A COPY, then DOWNLOAD A COPY. Save the Budget Request Form Template as an Excel Workbook with your organization's name before you begin typing on the Excel document.
  3. DO NOT go to FILE, EXPORT when trying to download the Budget Request Form Template.

THE EXCEL BUDGET REQUEST FORM TEMPLATE WILL BE POSTED IN AUGUST 2025 AND THE LINK WILL BE ADDED HERE.

How to Submit

The Student Activities Application Form must be completed using the link below, and it is to the application form that you will upload the organization's Budget Request Form. Completed budget request forms will only be accepted by uploading them to the application link below. The Student Organization Fund Allocation Committee will only review application forms and budget request forms for the Spring Funding Round after the Spring application deadline.

THE SPRING 2026 APPLICATION SUBMISSION DEADLINE WILL BE POSTED IN AUGUST 2026 AND THE APPLICATION LINK WILL BE ADDED HERE BEFORE THE END OF THE FALL SEMESTER.

Follow these guidelines to request funding to support programs and activities during the 2026-2027 academic year.

Deadlines

  • budget request form and application form – MONDAY, APRIL 6, 2026 - application must be received by 11:59pm
  • notification of student organization fund allocation committee decision – MONDAY, APRIL 27, 2026
  • funding decision appeal – MONDAY, MAY 4, 2026

Budget Request Form Template

As part of the process, student organizations need to submit a budget request for anticipated programs and project expenses.

You must use our Budget Request Form template (linked below) to document anticipated programs and project expenses. The Student Organization Fund Allocation Committee will only review requests that use the required template. Download the template below and save it to your computer in Excel format. After you complete the Budget Request Form template with your organization's activity information, you will upload the completed budget template in Excel format to the Student Activities Application Form in the next section.

Notes for both MAC and PC users to successfully download the Budget Request Form in Excel format:

  1. Click on the link in the red box below to open the Budget Request Form Template.
  2. Go to FILE, CREATE A COPY, then DOWNLOAD A COPY. Save the Budget Request Form Template as an Excel Workbook with your organization's name before you begin typing on the document.
  3. DO NOT go to FILE, EXPORT when trying to download the Budget Request Form Template.

DOWNLOAD THE BUDGET REQUEST FORM TEMPLATE.

How to Submit

The Student Activities Application Form must be completed using the link below, and it is to the application form that you will upload the organization's Budget Request Form in Excel format. Completed budget requests forms will only be accepted by uploading them to the application form below. The Student Organization Fund Allocation Committee will only review application forms and budget request forms after the April 6, 2026 application deadline.

APPLICATION FORM

Student organizations that received 2025-2026 funding may request additional funding if they have an emergency and unanticipated expense associated with a program or event during the current academic year.

Deadlines

  • Deadline to be determined

Questions?

Questions about the Student Organization Fund Allocation Policy or the Funding Periods can be directed to us by email.

Email Us